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Youth Employment and Skills Program: Applicant guide

Applicant Guide

Purpose of this guide

This guide will:

1.0 About the Youth Employment and Skills Program

Agriculture and Agri-Food Canada (AAFC) is one of several federal departments participating in the Youth Employment and Skills Strategy. At AAFC, the Youth employment and Skills Program will contribute $9.2 million to projects that employ youth and youth facing barriers. Each project will be eligible to receive up to $14,000 in matching funds to employ one (1) intern. Employers are also eligible to cover travel and accommodation costs where employees are required to relocate or to cover barrier costs for those employees identified as a youth facing barriers. The program will help create some 700 agricultural internships for youth entering the workforce.

2.0 Eligibility

Each internship must be a meaningful length, and must be completed by March 31, 2021. For applicants who have recently hired youth, they may claim costs starting April 1, 2020 or later.

Eligible Applicants must be legal entities capable of entering into legally binding agreements.

2.1 Eligible employers

Eligible employers are agricultural related organizations such as farmers, food processors and agricultural related non-governmental organizations (NGOs) who can offer opportunities that will give youth:

These organizations may be from:

2.2 Eligible employees

To qualify, you must be:

2.3 Eligible projects

Projects must offer the employee meaningful work and must be completed by March 31, 2021.

Maximum funding amount

Each project will be eligible to receive up to $14,000 in matching funds.

The following employers are eligible to receive 80% of total eligible costs, up to a maximum of $14,000:

An additional $5,000 of funding is available to offset the costs of employee relocation or to offset the costs of barriers faced by youth identified in section 2.2. These additional costs will be supported at 100%. Barrier costs could include critical transportation, assistance with dependents, accommodation needs, accessibility equipment/technology etc.

2.4 Eligible activities

Eligible activities include agricultural employment for a new employee eligible to work in Canada.

2.5 Eligible costs

Youth Employment and Skills Program funds may be allocated for salaries and benefits paid to the employee or required as a result of their employment. Employee benefits that the employer normally pays to their employees are eligible expenses, that is cell phone, travel, vacation pay, etc. Employee relocation costs, which include reasonable travel and accommodation costs, are eligible. If the intern is a youth facing barriers, the applicant is eligible to claim expenses related to the intern to help support and employ them. These expenses could include critical transportation, assistance with dependents, accommodation needs, accessibility equipment/technology etc. The employer is responsible for paying the employee.

Ineligible costs or limitations

The Youth Employment and Skills Program supports salaries and benefits for qualified interns. Costs associated with youth facing barriers must be within the limits reasonably expected by employers to accommodate such youth. Applicants are encouraged to apply for multiple applications but AAFC reserves the right to limit large numbers to ensure equitable distribution of funding.

Please note that even if a project meets all eligibility criteria, the submission of an application creates no obligation on the part of the Minister or of Agriculture and Agri-Food Canada officials to provide funding for the proposed project. The Minister retains discretion to determine, based on other public policy and public interest considerations, whether an application that meets the criteria identified in this guide will ultimately receive funding.

3.0 Application deadline

Employers can apply on or after May 26, 2020 for their project to be considered.

4.0 Application process

4.1 Submit an application form

Due to a high demand for funding under this program, the application intake has been closed as of July 6, 2020.

4.2 Assessment and approval

Once you have submitted your application, the application form will be assessed against the following:

Note: You should not consider an application as submitted to the program until you receive the acknowledgement notice.

AAFC’s goal is to:

4.3 Contribution agreement

Successful applicants will receive a Contribution Agreement from Agriculture and Agri-Food Canada outlining the amount of funding AAFC will provide to the Recipient toward eligible costs, as well as the Recipient's responsibilities and obligations.

4.4 Payments to Recipients

AAFC will make payments based on claims submitted for eligible costs incurred and paid by the Recipient in accordance with the terms and conditions of the CA. Each claim must be supported by details of the costs being claimed and certified by an authorized official of the Recipient.

For projects of less than eight months, AAFC will issue 100% of funds at the end of the internship, upon receipt of the final report, proof of salary payment to the candidate, and Financial Claim form.

For projects of 8 to 12 months, AAFC will issue 50% of funds after the first half of the internship, only upon receipt of the Financial Claim form and proof of salary payment to the candidate. The payment of the last 50% is made at the end of the internship, upon receipt of the final report, the Financial Claim form and proof of salary payment to the candidate.

Youth Employment and Skills Program funds may be allocated for salaries, social benefits and reasonable relocation costs. Social benefits that the employer already pays to their employees are eligible expenses, that is cell phone, travel, vacation pay, etc. If the intern is a youth facing barriers, the applicant is eligible to claim expenses related to the intern to help support and employ them. These expenses could include critical transportation, assistance with dependents, accommodation needs, accessibility equipment/technology etc. The employer is responsible for paying the employee.

4.5 Reporting requirements

The Employer is responsible for completing and submitting to AAFC the evaluation and participant information forms at the mid-point and/or at the end of the Project.

5.0 Notes

5.1 Official languages

5.1.1 Language of service

Applicants and Recipients are encouraged to communicate with AAFC in the official language of their choice. AAFC reviews and assesses applications and project deliverables in both official languages.

5.1.2 Language obligations of recipients

All public information documents related to the Project prepared by or paid in whole or in part by the Minister must be made available in both official languages, when the Minister determines that this is required under the Official Languages Act (R.S.C., 1985, c. 31 [4th Supp.]).

M-30 Law (for Quebec organizations only)

The Province of Quebec’s M-30 legislation may apply to Québec based applicants only. It is the Act Respecting the Ministère du Conseil exécutif (R.S.Q., c. M-30).

More information on the Act is available online or by contacting the Ministère de l’Agriculture, des Pêcheries et de l’Alimentation (MAPAQ) at dpci@mapaq.gouv.qc.ca.

M-30 applies to various types of Quebec organizations, for example, organizations located in Québec and receiving more than half of their financing from the Government of Québec may be subject to the Act.

All Quebec based organizations will have to address this matter and demonstrate their compliance with the Act during the project assessment process, and prior to entering into a contribution agreement.

5.2 Privacy notice

The personal information collected during the application process is being collected under the authority of the Department of Agriculture and Agri-Food Act and will be used to contact you, in the event that additional information is needed and to facilitate payment of the contribution, in the event that the application is successful. In addition, the information may be used for program evaluation, reporting to senior management and statistical analysis.

The personal information will be protected in accordance with the Privacy Act and described in standard AAFC Personal Information Bank PPU 300 (Career Focus Program/Agricultural Youth Green Jobs Initiative). You have the right to access your personal information held by Agriculture and Agri-Food Canada and to request changes to incorrect personal information by contacting the AAFC Access to Information and Privacy Coordinator at aafc.atip-aiprp.aac@canada.ca.

5.2.1 Business information

AAFC may collect, use and share an Applicant's information, which includes, but is not limited to, documentation prepared in the administration of the Youth Employment and Skills Program. AAFC will use and share this information for the purposes of assessing and reviewing the eligibility of the Applicant and the proposed project with:

The information may be shared with the parties mentioned above, for purposes that include, but are not limited to:

AAFC publishes a list of approved projects on the departmental website and may publish such list on other Government of Canada websites. This list would include the name of the Recipient, the project name, and the amount of the Youth Employment and Skills Program contribution. AAFC may also publicize this information, along with a description of the project, in:

5.3 Environmental considerations

All projects receiving funding from AAFC must comply with the Impact Assessment Act (IAA 2019). It is your responsibility to review whether your type of project is listed on the Regulations Designating Physical Activities and to contact the Impact Assessment Agency. Indicate in the "Project Description" section of the Application Form if your type of project is listed on the Regulations. Also indicate if the project's activities are located on Federal Crown land (includes federal and Aboriginal reserve land), on private land or another type of land. If you do not know, indicate that this information is "unknown."

The Minister of Agriculture and Agri-Food will consider whether your project requires an environmental determination under section 65 of the IAA 2019 and take the necessary steps if a determination is required and may inform you accordingly.

Provide details on any environmental risks in the "Risk Assessment" section in the Application Form, which includes confirming whether you have or will obtain federal, provincial, territorial or municipal authorizations and permits. AAFC reserves the right to request additional information.

6.0 Contact information

For more information or to submit your application, contact:

Youth Employment and Skills Program regional offices

British Columbia, Alberta, Nunavut, Northwest Territories, Yukon Territory, Manitoba and Saskatchewan

Mail
Agriculture and Agri-Food Canada
Youth Employment and Skills Program
301-2010 12th Avenue
Regina, Saskatchewan S4P 0M3
Toll Free Number:
1-866-452-5558
Telephone:
306-523-6697
TDD/TTY:
613-773-2600
Fax:
306-780-7353
Email:
aafc.yesp-pecj.aac@canada.ca

Ontario

Mail
Agriculture and Agri-Food Canada
Youth Employment and Skills Program
1341 Baseline Road
Tower 7, Floor 7, Room 242
Ottawa, Ontario K1A 0C5
Toll Free Number:
1-866-452-5558
Telephone:
613-773-0167
TDD/TTY:
613-773-2600
Fax:
506-452-4975
Email:
aafc.yesp-pecj.aac@canada.ca

Quebec, Newfoundland and Labrador, Nova Scotia, New Brunswick and Prince Edward Island

Mail
Agriculture and Agri-Food Canada
Youth Employment and Skills Program
Jules Dallaire Complex
2828 Laurier Blvd - Room 640
Quebec, Quebec G1V 0B9
Toll Free Number:
1-866-452-5558
Telephone:
418-648-4775
TDD/TTY:
613-773-2600
Fax:
418-648-2439
Email:
aafc.yesp-pecj.aac@canada.ca
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