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Mandatory Isolation Support for Temporary Foreign Workers Program: Applicant guide

Applicant guide

Purpose of this guide

This guide will:

  1. help you determine if you may be eligible for funding from Agriculture and Agri-Food Canada (AAFC) under the Mandatory Isolation Support Program for Temporary Foreign Workers (MISTFWP)
  2. provide you with instructions and explanations to assist you in completing the application form

1.0 About the Mandatory Isolation Support for Temporary Foreign Workers Program

The Mandatory Isolation Support Program for Temporary Foreign Workers (MISTFWP) is a one-time, federal investment of up to $50-million to help manage the impacts of the COVID-19 pandemic on food security in Canada by assisting the farming, fish harvesting, and food production and processing employers. The program is one part of the greater Government of Canada response to the COVID-19 pandemic.

While the order under the Quarantine Act is in effect, the legislation requires temporary foreign workers to isolate for 14-days upon entering the country. Canadian employers hiring temporary foreign workers will incur expenses while their employees are in isolation. The program aims to offset some of the costs associated with the mandatory isolation period by providing a maximum non-repayable contribution amount of $1,500 for each temporary foreign worker.

The "mandatory 14 day isolation period" in the context of MISTFWP refers to the 14 day quarantine period imposed on persons arriving to Canada from abroad under the Quarantine Act.

2.0 Eligible applicants

Eligible recipients under the program are employers in the farming, fish harvesting, and food production and processing sectors who have hired workers through the various streams of the Temporary Foreign Workers Program and whose workers were subject to the mandatory 14-day isolation period imposed under the Quarantine Act.

2.1 Eligible activities

Canadian employers can apply for the federal payment of $1,500 per temporary foreign worker if they have incurred incremental costs associated with their worker’s mandatory 14-day isolation period such as:

Employers must comply with the isolation protocols, any other public health order and the regulations of the Temporary Foreign Workers Program for the duration of the mandatory 14-day isolation period. Employers must also comply with regulations concerning wages and other employment conditions of the program or stream they hired their temporary foreign workers through (for example, Seasonal Agricultural Worker Program, Temporary Foreign Worker Program) during the mandatory 14-day isolation.

Should AAFC become aware of an employer breaching any part of those requirements, the recipient will no longer be eligible for the funding. Any amounts already paid to the recipient will be considered a debt to the Crown.

3.0 Application deadlines

Applications to the program will be accepted until August 31, 2020. The application deadline may be changed in the event that the mandatory 14-day self isolation requirements imposed under Quarantine Act are lifted or extended.

4.0 Application process

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Step 1. Submit an application
Step 2. Assessment and approval
Step 3. Contribution Agreement and Claims for Reimbursement
Step 4. Payment issued

4.1 Submit an application

Applying in Prince Edward Island

Eligible employers in the province of Prince Edward Island can apply for the program through their provincial government. Employers in all other provinces and territories can follow the application steps below.

PDF forms

If you have problems opening a PDF form in your Internet browser, you need to:

  • Use your computer. The forms may not open on mobile devices (iPads, tablets, mobile phones).
  • Make sure you have Adobe Reader 11 (or higher) already installed on your computer. If not, download Adobe Reader 11 or higher for free. Adobe has help for solving common issues.
  • You must save the file on your computer in a place you can remember.
  • Open the file on your computer using Adobe Reader 11 or higher.
  • If you can’t open the form with Adobe Reader 11 or higher, contact the program.
How to download and open a PDF form
  • Microsoft Windows Operating System computers using “Internet Explorer” or “Microsoft Edge” as your browser
    1. Right-click on the link you want to save
    2. Select “Save target as” or “Save link as”
    3. Choose the location on your computer where you would like to save the file
    4. Select “Save”
    5. Open Adobe Reader 11 or higher
    6. Select “File”
    7. Select “Open”
    8. Go to the location where you saved the file
    9. Select the PDF file
    10. Select “Open”
  • Microsoft Windows Operating System or Apple computers using “Chrome” or Firefox” as your browser
    1. Right-click on the link you want to save
    2. When the option menu appears, choose "Download link file" or "Download link file as"
    3. Choose the location on your computer where you would like to save the file. Your computer will start the download once you have selected a location.
    4. Open Adobe Reader 11 or higher
    5. Go to the location where you saved the file
    6. Select the PDF file
    7. Select “Open”

To apply to the Mandatory Isolation Support for Temporary Foreign Workers Program, download and complete the application form (PDF).

The application form requests basic details about your need to hire temporary foreign workers, including:

The application will calculate your maximum eligible benefit based on the number of workers indicated. You must indicate whether your costs associated to the mandatory 14-day isolation period are more or less than the benefit calculated in the application. Your total maximum funding will be the lesser of the maximum eligible benefit and your actual costs incurred.

You must submit only one completed application form by email, mail or fax. If changes are required or you wish to withdraw an application do not resubmit a new application form.

The program will accept applications until August 31, 2020..

The submission of an application form creates no obligation on the part of Agriculture and Agri-Food Canada to provide funding. Funding is only provided through a Contribution Agreement.

4.2 Assessment and approval

Once you have submitted your application, the application form will be assessed against the following:

Note: You should not consider an application as submitted to the program until you receive the acknowledgement notice.

AAFC’s goal is to:

4.3 Contribution Agreement and Claim for Reimbursement

Contribution agreement

Successful applicants will receive a Contribution Agreement from Agriculture and Agri-Food Canada outlining the level of assistance awarded as well as a document providing step-by-step instructions on how to complete a claim for reimbursement.

Claim for reimbursement

In order to receive a claim for reimbursement, you must first sign and return the Contribution Agreement and submit your completed claim form(s) by email, mail or fax.

You may submit more than one claim if you have temporary foreign workers arriving on different dates throughout the season, or you may wait until all of your workers have arrived and submit one claim for all.

You must include the Unique Client Identifier (UCI) for every temporary foreign worker as well as their date of arrival. The UCI is assigned by Immigration, Refugee and Citizenship Canada to each temporary foreign worker and should be available on the worker’s work permit.

You are not required to provide receipts with your claim for reimbursement; however, it is your responsibility to retain receipts and proof of wages paid for seven years. AAFC may request evidence of expenditures at a later date.

To be eligible for reimbursement, the temporary foreign worker’s date of arrival shall be no earlier than March 26, 2020, and no later than August 31, 2020, the date on which the current special order under the Quarantine Act is set to expire. You must submit your claim(s) to the program by September 14, 2020, as late submissions may not be eligible for payment.

Important note

Information provided in the claim will be verified with Employment and Social Development Canada, Immigration, Refugees and Citizenship Canada and/or Canada Border Service Agency to ensure the accuracy of the information.

4.4 Payment issued

You will receive a cheque by mail once the claim documentation is received and processed by AAFC. The program will issue one payment per claim.

AAFC’s goal is to process your payment within 30 business days upon receipt of a completed claim form and signed Contribution Agreement.

5.0 Contact information

For more information on the Mandatory Isolation Support for Temporary Foreign Workers Program, please contact the program by:

Mail
Agriculture and Agri-Food Canada
Mandatory Isolation Support for Temporary Foreign Workers Program
1341 Baseline Road
Tower 7, 7th floor
Ottawa ON K1A 0C5
Email:
aafc.MISP-PAIO.aac@canada.ca
Telephone:
1-877-246-4682
Fax:
1-877-949-4885
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