AgriAssurance: Small and Medium-sized Enterprise Component: Applicant guide
This guide will:
- help you determine if you may be eligible for funding from Agriculture and Agri-Food Canada (AAFC) under the AgriAssurance Program: Small and Medium-sized Enterprise (SME) component
- provide you with directions and explanations to assist you in completing the project application form
1.0 Canadian Agricultural Partnership
The Canadian Agricultural Partnership is a five-year, $3 billion investment by federal, provincial and territorial governments to strengthen the agriculture, agri-food and agri-based products sector. In addition, producers will continue to have access to a robust suite of Business Risk Management (BRM) programs.
The Partnership will come into force April 1, 2018.
The Canadian Agricultural Partnership will focus on six priority areas:
- Science, research, and innovation – to help industry use science and innovation to improve resiliency and increase productivity
- Markets and trade – to open new markets and help farmers and food processors improve their competitiveness through skills development, improved export capacity, underpinned by a strong and efficient regulatory system
- Environmental sustainability and climate change – to help the sector reduce its greenhouse gas emissions, protect the environment and adapt to climate change by enhancing sustainable growth while increasing production
- Value-added agriculture and agri-food processing – to support the continued growth of the value-added agriculture and agri-food processing sector
- Public trust – to build a firm foundation for public trust through solid regulations, improving assurance systems and traceability
- Risk Management – to enable proactive and effective risk management, mitigation and adaptation to create a resilient sector
For more information, please visit the Canadian Agricultural Partnership website.
The AgriAssurance Program: Small and Medium-sized Enterprise component is a program under the Canadian Agricultural Partnership.
1.1 About the AgriAssurance Program: Small and Medium-sized Enterprise Component
The AgriAssurance Program: Small and Medium-sized Enterprise (SME) component provides targeted support to companies to help implement third-party assurance certification projects that address international market requirements, thus helping expand export opportunities for Canadian agricultural and agri-food products.
(There is a separate application process for the AgriAssurance Program: National Industry Association component that provides funding to not-for-profit organizations to help industry develop and adopt systems, standards and tools to support health, safety and quality claims about Canadian agricultural and agri-food products.)
1.2 Eligible applicants
The following organization types are eligible under this program:
For-profit: organizations operating in the agriculture, agri-food and agri-based sector industry, including the fish and seafood industry, that exist to make a profit. They can include:
- businesses and/or corporations
- Indigenous groups
Other: If none of the selections apply, select 'Other' and specify the organization type.
Note: Eligible applicants must be legal entities capable of entering into legally binding agreements.
SMEs must operate in the agriculture, agri-food and agri-products industry including the fish and seafood industry. They must be directly involved in growing, harvesting, processing, or otherwise transforming or consolidating their products. They must have up to 250 employees and their annual revenues shall not exceed $50 million.
Any SME that is independently incorporated, and meets the eligibility requirements, can apply; however, in reviewing applications, priority may be given to organizations that are not subsidiaries or members of a larger group of companies.
While decisions will be made on a case-by-case basis, generally, third-party representatives, such as trading houses, export brokers, agents, or promoters, are not eligible under the AgriAssurance Program: SME component. Also, generally excluded are individuals and sole proprietors, not-for-profit organizations, marketing boards, and governments and their agencies.
1.3 Funding and cost-sharing
The maximum AAFC contribution for a project will normally not exceed $50,000. If you have multiple funding projects within the program, the total contribution towards all projects cannot exceed $100,000.
Please note that this program has a cost-shared requirement.
Eligible project costs will normally be shared between AAFC and you as follows:
- a maximum of 50% AAFC and a minimum of 50% Applicant
You must clearly indicate all sources of funding for the project, including your contribution, and other industry and/or partner sources of funding including:
- other federal government departments and agencies*
- provincial/territorial governments*
- municipal government*
- project participants
- industry supporters
*Total government funding (other federal departments and agencies, provincial/territorial, and municipal governments) cannot exceed 85%.
Your portion of the cost-share must be cash contributions. In-kind contributions are ineligible. In-kind means the fair market value attributed for goods and the fair value attributed for services that are contributed to the project and require no outlay of cash during the term of the Contribution Agreement by you or a contributor.
What is a cash contribution?
A cash contribution is an expense requiring a cash outlay, by either your organization or by a participant/contributor (such as a partner or other government), during the term of the contribution agreement (CA). Specifically, a cash contribution is an expenditure for an eligible project cost incurred and paid for by your organization, or another project participant. AAFC will only reimburse cash contributions for eligible project costs that are incurred and paid for by your organization. A cash contribution made by another project participant should be reported as part of your sources of funding, and must be an eligible project cost.
All costs claimed or contributed under the program must fall within the program cost categories and respect all limitations. For more information and details on cost categories, eligible/ineligible costs and other limitations, refer to Annex A: How to apply.
1.4 Eligible activities
The program will prioritize projects that help Canadian agricultural and agri-food sector including fish and seafood sector SMEs get a third-party certification for the first time required to meet a specific export opportunity (e.g., with a defined grocery retailer, for clearly identified market segmentation).
Eligible activities include those required to obtain a third-party certification to address international market requirements to expand export opportunities for Canadian agriculture and agri-food including fish and seafood products. Eligible activities include:
- contracting professional services to obtain third-party certification for agricultural and agri-food products required to access a specific export opportunity
- hiring individuals dedicated to making arrangements for such certification
- travelling to enable the certification
To be eligible, a project must be aimed at meeting actual market-specific certification requirements. Funding will not be made available if there is no such certification requirement by the target market.
In addition, support will not be available for projects to renew a third-party certification.
1.5 Application deadlines
Applications will be accepted from February 13, 2018 until September 30, 2022, or until funding has been fully committed or until otherwise announced by the program. The program ends March 31, 2023.
For information on how to complete a project application, refer to Annex A: How to apply.
2.0 Expected results
The AgriAssurance Program: SME component will contribute to fostering public trust and building consumer confidence in export markets. It will achieve this by funding industry to adopt assurance systems and supporting tools (i.e., third-party certifications) to make verifiable claims in order to meet export markets’ requirements.
Performance indicators, which are used to measure the relevance and effectiveness of the program, will include:
- number and value of successfully completed projects
- increased export value associated with completed projects
3.0 Assessment criteria
All eligible projects are assessed on their individual merit. However, those with potential for the greatest benefits may have a better chance of being approved for funding. When preparing a proposal, consider the following criteria to help develop the project application:
- the application is complete and the proposed project is eligible
- the applicant’s capacity to deliver the project through consideration of resources and timelines
- the proposed activities, including outcomes, support the program objectives
- the degree to which the proposed project can demonstrate that it addresses a current or potential market opportunity or need
- the proposed activities and costs are eligible, reasonable and required to meet the project objectives
- all sources of funding for the project to be funded under this program are identified
4.0 Reporting on your Project
Should you be approved for funding, you will be required to report on finances, performance and results. These reports include:
You will be required to provide progress reports describing the activities completed and progress made towards deliverables, as described in the Project Work Plan.
You will also be required to provide a performance report at the end of the project. The reports will track progress against mutually agreed to performance measures outlined in the CA.
Financial reporting is required with each request for reimbursement of expenditures, in addition to year-end accounting and other financial reports.
Other reports may be required at AAFC’s discretion.
5.1 M-30 Act (Quebec only)
The Province of Quebec's M-30 legislation may apply to Quebec based applicants only. It is the Act Respecting the Ministère du Conseil exécutif (R.S.Q., c. M-30).
More information on the Act is available online or by contacting the Ministère de l'Agriculture, des Pêcheries et de l'Alimentation (MAPAQ) at firstname.lastname@example.org.
M-30 applies to various types of Quebec organizations, for example, organizations located in Quebec and receiving more than half of their financing from the Government of Quebec may be subject to the Act.
All Quebec based organizations will have to address this matter and demonstrate their compliance with the Act during the project assessment process, and prior to entering into a contribution agreement.
5.2 Intellectual Property
The Contribution Agreement will contain an intellectual property clause which will confirm that all title to the intellectual property in any materials created or developed by or for the applicant of contribution funding will vest in the applicant or in a third party, as may be negotiated by the applicant. However, AAFC may, at its sole discretion, include a provision in the Contribution Agreement requiring the applicant to grant, or ensure, a non-exclusive, worldwide, perpetual, royalty-free licence to the Crown to such material, in whole or in part, in any form or medium, for internal government administration purposes.
6.0 After you apply
Once an application has been submitted, an acknowledgment notice will be forwarded to the applicant.
Note: You should not consider an application as submitted to the program until you receive the acknowledgement notice.
Our goal is to:
- respond to general inquiries made to our phone number or email address before the end of the next business day
- acknowledge receipt of your application within one business day
- assess your application and send you an approval or a rejection notification letter within 75 business days of receiving a complete application package
Please note that the submission of an application creates no obligation on the part of Agriculture and Agri-Food Canada to provide funding for the proposed project.
7.0 Contact us
Before you apply, please read Annex A: How to apply for detailed information on the application process.
For more information on the AgriAssurance Program: Small and Medium-sized Enterprise (SME) component, please contact us by:
Agriculture and Agri-Food Canada
AgriAssurance Program: SME
1341 Baseline Road
Tower 7, Floor 6, Room 215
Ottawa, Ontario, K1A 0C5
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AgriAssurance: Small and Medium-sized Enterprise Component: Applicant guide (PDF, 183 KB)
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