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Recording meetings using Microsoft Teams or other applications

Employees are staying connected and collaborating using Microsoft Teams and other applications. However, the recording function in these applications must not be used without first notifying, and receiving consent from, all meeting participants.

Recording meetings, in Microsoft Teams, Skype for Business, Cisco WebEx or other applications raises important concerns including access to information and privacy issues:

Exceptional cases, such as official AAFC training sessions, may be exempted with the approval of an assistant deputy minister. In such cases, all participants must be notified in advance that a recording will be made. For participants who do not consent to the recording, another option must be made available such as viewing the recorded training at a later time.

For more considerations and best practices for using videoconferencing services, see the Office of the Privacy Commissioner of Canada's published blog post: Videoconferencing – Maintain your physical distance, but keep your personal information close.

For further guidance please contact ATIP for advice by email at aafc.atip-aiprp.aac@canada.ca.

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