Annual Report to Parliament on the Administration of the Access to Information Act - April 1, 2017 - March 31, 2018
Note: Some of the content is wider than usual.
1. Introduction
The Department of Agriculture and Agri-Food Canada (AAFC) presents to Parliament its Annual Report on the Administration of the Access to Information Act (the “Act”) for fiscal year 2017–2018 (April 1, 2017 to March 31, 2018). This report is prepared and tabled in accordance with section 72 of the Act.
The purpose of the Act is to provide a right of access to information in records under the control of a government institution. The Act maintains that government information should be made available to the public, which necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government.
In accordance with the Treasury Board of Canada Secretariat (TBS) requirements, this report provides an overview of the activities of AAFC in administering its responsibilities under the Act. This report should be considered along with AAFC's 2017–2018 Annual Report to Parliament on the Administration of the Privacy Act, which is tabled separately.
AAFC's Access to Information and Privacy (ATIP) Office is the focal point for access to information and privacy matters within the Department. For fiscal year 2017–2018, AAFC responded to all access to information requests within the prescribed deadlines.
2. Agriculture and Agri-Food Canada's mandate
- Raison d'être
- For generations, agriculture has made significant contributions to Canada's economy, food supply, environment and culture. On July 1, 1867, the federal Department of Agriculture was created and the first Minister of Agriculture was appointed. Today, Agriculture and Agri-Food Canada provides leadership in the growth, development and sustainability of the Canadian agriculture and agri-food sector. AAFC supports the industry through initiatives that promote innovation and competitiveness and that proactively manage risk. The Department's goal is to position agriculture, agri-food and agri-based product industries to realize their full potential by seizing new opportunities in the growing domestic and global marketplace.
- Our vision
- Driving innovation and ingenuity to build a world-leading agricultural and food economy for the benefit of all Canadians.
- Our mission
- Provides leadership in the growth and development of a competitive, innovative and sustainable Canadian agriculture and agri-food sector.
- Responsibilities
AAFC provides information, research and technology, and policies and programs to help Canada's agriculture, agri-food and agri-based products sector compete in markets at home and abroad, manage risk and embrace innovation. The Department's activities extend from the farmer to the consumer, from the farm to global markets, through all phases of sustainably producing, processing and marketing agriculture and agri-food products. In this regard, and since agriculture is a shared responsibility, AAFC works closely with provincial and territorial governments.
The Department is responsible for ensuring collaboration among the organizations within the AAFC portfolio. In other words, it ensures coherent policy and program development and effective co-operation in meeting challenges on cross-portfolio issues. The portfolio organizations consist of the Canadian Dairy Commission, the Canadian Grain Commission, Farm Credit Canada, the Canada Agricultural Review Tribunal and the Farm Products Council of Canada. AAFC also includes the Canadian Pari-Mutuel Agency, a special operating agency that regulates and supervises pari-mutuel betting on horse racing at racetracks across Canada.
3. Access to Information and Privacy Office structure
The ATIP Office is the focal point for access to information and privacy matters within AAFC. Key responsibilities include:
- Developing, coordinating and implementing policies, guidelines and procedures to ensure departmental compliance with the Access to Information Act and the Privacy Act;
- Ensuring timely processing of all ATIP requests and proactively disclosing summaries of closed access requests on AAFC's website;
- Providing senior management and all departmental staff with advice and guidance on ATIP-related matters and offering training and awareness sessions to promote a consistent approach across the Department;
- Representing AAFC in its discussions and negotiations with external stakeholders, including other government departments (OGDs), third parties, TBS, the Information and Privacy Commissioners of Canada, and the general public;
- Conducting Privacy Impact Assessment (PIA);
- Preparing annual reports to Parliament and maintaining the Department's Info Source chapter;
- Developing and updating personal information banks (PIBs); and
- Processing requests on behalf of the following portfolio organizations: Canadian Dairy Commission, Canadian Grain Commission and Farm Products Council of Canada.
The ATIP Office reports to the Director General (DG), Communications Services, under the direction of the Assistant Deputy Minister (ADM) of the Public Affairs Branch (PAB). The ADM, PAB provides senior management support and leadership.
The team comprises of access and privacy policy analysts who play a key compliance and risk mitigation role for the Department. Ten positions are attributed to the Office:
- Director/Coordinator (1)
- ATIP Team Leaders (2)
- Privacy Policy Analysts (1)
- Senior ATIP Policy Analyst (1)
- ATIP Analysts (3)
- Junior Analyst (1)
- Administrative Supports (1)
The cost of administering the ATIP Office (for both access to information and privacy matters) during the reporting period was $1,011,444. This represents 7.79 FTEs or $768,508 in salaries and $242,936 for professional services.
The ATIP Office is supported by a designated network of 17 offices of primary interest (OPIs) - holders of the relevant information identified in an access request. OPIs are responsible for coordinating branch-specific request activities and providing guidance to colleagues on the administrative processes related to the Act. OPIs and their DGs review and recommend on the relevant information to be released prior to ATIP review and final approval. The ATIP Office continuously searches for new ways to streamline the processing of requests.
4. Delegation of authority
Section 73 of the Access to Information Act provides for the Minister of AAFC to delegate the powers, duties and functions designated by the Act.
The ATIP Office reports to the Director General, Communications Services, PAB, where it remains wholly separate from the activities of the Branch. The delegation of authority for the administration of the Access to information Act includes the DG and the ATIP Director/Coordinator. Both positions have full delegated authority to approve exemptions and final release packages under the Access to Information Act and the Privacy Act, in accordance with the delegation of authority instrument approved by the Minister in June 2016. Certain administrative functions are also delegated to the ATIP Team Leaders to enhance efficiency in request processing.
The Assistant Deputy Minister, Public Affairs Branch, is also recognized in this instrument.
The delegation of authority instrument for the administration of the Access to Information Act is appended hereto at Annexes A and B.
5. Access to Information Act Statistical Report
- AAFC's detailed Statistical Report on the Act for April 1, 2017, to March 31, 2018, is attached at Annex C. In comparing this statistical report with that of the previous reporting period (April 1, 2016, to March 31, 2017), it was noted that AAFC received nearly as many requests during this reporting period and showed an increase in terms of the number of pages reviewed.

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Year | Outstanding | Received | Completed | Carried Forward |
---|---|---|---|---|
2014-2015 | 28 | 220 | 166 | 82 |
2015-2016 | 82 | 119 | 142 | 59 |
2016-2017 | 59 | 222 | 245 | 36 |
2017-2018 | 36 | 166 | 184 | 18 |
The following charts are highlights of the Statistical Report:
Access requests received and completed
- AAFC received 166 new requests for information under the Act.
- Thirty-six requests were carried forward from the previous reporting period.
- Two hundred and two requests were completed.
- As part of the completed requests, 140,036 pages were reviewed.
- Of the 140,036 pages, 61,390 were released entirely or in part.
- Eighteen ongoing requests were carried forward to the next reporting period (April 1, 2018, to March 31, 2019) and remain within the statutory time frames.

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Year | Pages Processed | Pages Disclosed |
---|---|---|
2014-2015 | 23,422 | 16,182 |
2015-2016 | 47,969 | 29,038 |
2016-2017 | 76,540 | 48,983 |
2017-2018 | 140,036 | 61,390 |
During the previous reporting period, most information requests were related to Carbon pricing; Revision of Canada's Food Guide and Marijuana/cannabis as a commercial crop.
Exemptions invoked
- The appended statistical reports provide details regarding the types of exemptions and exclusions applied to information contained in records for completed requests. The three exemptions most commonly used by AAFC during the reporting period were subsection 19(1) (personal information), section 20 (confidential third-party information) and section 21 (operations of government, advice, etc.).
Extensions
- The Act allows extensions beyond the 30-day statutory time frame for specific reasons. During the reporting period, 52 of the 202 closed requests required time extensions of 31 days or more to consult with third parties or OGDs, or required extensions owing to the volume of relevant records requiring review.
Informal requests
- The ATIP Office also responds to informal requests for information from the public. Informal requests are generally requests for previously released records under a formal access request.
- A total of 153 informal requests were received and responded to during this reporting period which represents an increase of more than 50%; 109 were closed within 15 days of receipt, 25 were closed within 16 to 30 days and 19 were closed within 31 to 120 days.
- AAFC has been receiving an increasing number of informal requests since 2009–2010, when the Department began posting summaries of closed access requests on their website, in accordance with TBS requirements.
Consultations
- AAFC must also respond to consultations pursuant to the Act from other government institutions in order to provide those institutions with recommendations regarding the release of information related to AAFC.
- For this reporting period, AAFC received 96 consultation requests from other institutions. Four consultation requests were carried forward to the next fiscal year.
- Eighty-one of the 96 consultation requests were completed within 30 days of receipt.
- The number of pages reviewed by AAFC for other institutions totalled 3,436.

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Year | Outstanding | Received | Completed | Carried Forward |
---|---|---|---|---|
2014-2015 | 218 | 5,580 | 5,577 | 221 |
2015-2016 | 221 | 2,401 | 2,622 | 0 |
2016-2017 | 0 | 2,526 | 2,374 | 152 |
2017-2018 | 236 | 3,200 | 2,975 | 461 |
In summary
AAFC received 415 requests during the reporting period (166 access requests, 153 informal requests and 96 consultation requests). This represents a 14% increase in total requests received over the previous reporting period (364 requests received), and an 84% increase in the number of pages reviewed over the previous year.
Summaries of AAFC's completed access to information requests may be found on the Government of Canada's Open Government web pages.
6. Access complaints, investigations and audits
The Act provides a system of review to help ensure federal institutions comply with their obligations. Under this system of review, a requester may file a complaint with the Information Commissioner of Canada, who will investigate the matter on behalf of the requester. After the complaint investigation is carried out, the Commissioner issues a finding on the matter and determines whether an institution handled the request properly.
AAFC received six new complaints, during the reporting period, relating to exemptions invoked on records, extensions to the original 30-day time frame and potential missing records. Two complaints, received in the previous reporting period, remain outstanding,
- AAFC's ATIP Office worked collaboratively with the Office of the Information Commissioner to close five complaint investigations. These investigations related to matters such as exemptions invoked on records, extensions to the original 30-day time frame and potential missing records. Of the five complaints closed, the Commissioner deemed that:
- Two were resolved – well founded;
- Three were resolved – not well founded; and
- Two were discontinued.
In all seven cases, no further action was recommended by the Information Commissioner as a result of the investigations. Five complaints have been carried forward to the 2017-2018 reporting period. These complaints remain under investigation by the Office of the Information Commissioner.
No audits in relation to AAFC's obligations under the Act were carried out during the reporting period.
7. Access to Information and Privacy training and education
During the reporting period, the ATIP Office continued with its access to information training program. Ten formal, awareness sessions were held, with some 100 employees in attendance. Training highlights include:
- An overview of the access to information administrative processes;
- A definition of employee roles and responsibilities in relation to fulfilling AAFC's responsibilities under the Act;
- The principles of the duty to assist; and
- An overview of exemptions and exclusions.
Other training and awareness efforts
- The ATIP Office has improved its training material for executives and senior officials in order to provide a high-level look at the access to information issues faced by clients, employees and the Department as a whole.
- The ATIP Office has created training material for all new administrative assistant stating within the AAFC, which provides a look at the fundamentals of the Access to Information Act and the Privacy Act.
- Ongoing advice to employees at all levels upon request, to ensure fulfillment of AAFC's access to information obligations.
8. Policies, guidelines, procedures and engagement
The ATIP Office has worked on open government initiatives with other branches of the Department. Our involvement entailed promoting access to government data and information for all citizens and protecting personal information.
The ATIP's Office reviewed written questions to Parliament and Audit reports for Access to Information Act considerations prior to disclosure or publication.
9. Monitoring timelines
AAFC uses an automated system to monitor the timely processing of ATIP requests. The workflow case management tool tracks all actions and due dates, stores relevant records requiring review, maintains audit logs, promotes the use of standard templates, allows extensive search capability to facilitate analysis, and generates progress and statistical reports.
The ATIP requests progress report is shared weekly with branch OPIs, the Departmental Management Committee and staff of the Minister's Office (the latter for information only). This report and related discussions serve to remind branches of their impending due dates for records retrieval and flags:
- New requests received;
- The lead branch responsible;
- Request- and action-specific due dates;
- Requests due in the coming 2 weeks; and
- Areas where advice and direction can be provided by the ATIP Office.
Senior management is kept apprised of the Access to Information activities through a weekly report that is prepared by the ATIP Office and shared with various governance bodies.
10. Closing
In closing, AAFC is fully committed to both the spirit and the intent of the Act to ensure openness and transparency within the Department and with the Canadian public.
Delegation of authority instrument - Annexes A and B
Annex A - Access to Information Act Designation Order - Agriculture and Agri-Food Canada
The Minister of Agriculture and Agri-Food, pursuant to section 73 of the Access to Information Act, hereby designates the persons of the Department holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and perform the duties and functions of the Minister as the head of a government institution under the sections of the Act set out in the schedule opposite each position. This Designation Order supersedes all previous Designation Orders.
Date: June 22, 2016
Lawrence MacAulay, PC, MP
Minister of Agriculture and Agri-Food
Annex B - Delegation of authority instrument for the administration of the Access to Information Act
Sections | Powers, Duties or Functions | Assistant Deputy Minister Public Affairs Branch |
Director General Communications Services |
Director ATIP and Translation Services |
Team Leader |
---|---|---|---|---|---|
4 (2.1) | Responsibility of government institutions | X | X | X | X |
7 (a) | To notify applicant and to give access to the record. | X | X | X | X |
7 (b) | Giving access to records | X | X | X | - |
8(1) | To transfer to another institution or to accept transfer from another institution. | X | X | X | X |
9 | To extend time limits. | X | X | X | - |
11(2), (3) | To require additional payment before access is given. | X | X | X | X |
11(4) | To require deposit before search or production of record. | X | X | X | X |
11(5) | To notify applicant of payment required. | X | X | X | X |
11(6) | To waive requirement for payment or to refund. | X | X | X | X |
12(2)(b) | To have record translated in the public interest. | X | X | X | X |
12(3)(b) | To have record made accessible in alternative format. | X | X | X | X |
13 | To exempt information obtained in confidence. | X | X | X | - |
13(2) | To disclose with consent of the other government. | X | X | X | - |
14 | To exempt information re: federal - provincial affairs. | X | X | X | - |
15 | To exempt information re: international affairs and defence. | X | X | X | - |
16 | To exempt information re: law enforcement and investigations. | X | X | X | - |
16.5 | To exempt information re: Public Servant Disclosure Act | X | X | X | - |
17 | To exempt information re: safety of individuals. | X | X | X | - |
18 | To exempt information re: economic interests of Canada. | X | X | X | - |
19 | To exempt personal information. | X | X | X | - |
20 | To exempt third party information. | X | X | X | - |
21 | To exempt information re: advice and recommendations. | X | X | X | - |
22 | To exempt information re: testing procedures, tests and audits. | X | X | X | - |
22.1 | To exempt information re: Audit working papers and draft audit reports. | X | X | X | - |
23 | To exempt information re: solicitor client privilege. | X | X | X | - |
24 | To exempt information re: statutory prohibitions. | X | X | X | - |
25 | To sever exempt information from records and to disclose the remaining information. | X | X | X | - |
26 | To refuse access when information is to be published. | X | X | X | - |
27(1) | To notify third party of intent to disclose. | X | X | X | X |
27(4) | To extend time limit for third party notification process. | X | X | X | X |
28(1)(b) | Review representations of third parties. | X | X | X | - |
28(2) | To waive the requirement of third parties providing representations in writing. | X | X | X | - |
28(4) | To notify third party of decision. | X | X | X | - |
29(1) | Where the Information Commissioner recommends disclosure | X | X | X | - |
33 | To advise Information Commissioner of third party involvement. | X | X | X | - |
35(2)(b) | To have the right to make representations to the Information Commissioner. | X | X | X | - |
37(4) | To provide access to complainant pursuant to Information Commissioner’s recommendation. | X | X | X | - |
43(1) | To provide notification to third party (application to Federal Court for review). | X | X | X | - |
44(2) | To notify applicant that third party has applied for Court review. | X | X | X | - |
52(2)(b), (3) | Special rules for hearing | X | X | X | - |
71(1) | Facility for inspection of manuals | X | X | X | - |
71(2) | To exempt information severed from manuals. | X | X | X | - |
72 | To prepare annual report to Parliament. | X | X | X | - |
Legend: X = Has delegated authority - = Does not have delegated authority |
Sections | Powers, Duties or Functions | Assistant Deputy Minister Public Affairs Branch |
Director General Communications Services |
Director ATIP and Translation Services |
Team Leader |
---|---|---|---|---|---|
6(1) | Transfer of request | X | X | X | - |
7(2) | Search and preparation fees | X | X | X | - |
7(3) | Production and programming fees | X | X | X | - |
8 | Providing access to record(s) | X | X | X | - |
8.1 | Limitation in respect of format | X | X | X | - |
Legend: X = Has delegated authority - = Does not have delegated authority |
Statistical report on the Access to Information Act - Annex C
Part 1: Requests Under the Access to Information Act
1.1 Number of requests
Requests | Number of Requests |
---|---|
Received during reporting period | 166 |
Outstanding from previous reporting period | 36 |
Total - Requests | 202 |
Requests | Number of Requests |
---|---|
Closed during reporting period | 184 |
Carried over to next reporting period | 18 |
Total - Requests | 202 |
1.2 Sources of requests
Source | Number of Requests |
---|---|
Media | 28 |
Academia | 7 |
Business (private sector) | 69 |
Organization | 13 |
Public | 46 |
Decline to Identify | 3 |
Total - Sources of Requests | 166 |
1.3 Informal requests - Completion Time
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total - Informal requests | |
---|---|---|---|---|---|---|---|---|
Informal requests | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
Note: All requests previously recorded as “treated informally” will now be accounted for in this section only. |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of Requests | Completion Time: 1 to 15 Days | Completion Time: 16 to 30 Days | Completion Time: 31 to 60 Days | Completion Time: 61 to 120 Days | Completion Time: 121 to 180 Days | Completion Time: 181 to 365 Days | Completion Time: More Than 365 Days | Total - Requests closed |
---|---|---|---|---|---|---|---|---|
All disclosed | 0 | 18 | 5 | 1 | 0 | 0 | 0 | 24 |
Disclosed in part | 3 | 40 | 19 | 31 | 12 | 5 | 0 | 110 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 2 | 1 | 0 | 0 | 0 | 0 | 3 |
No records exist | 17 | 10 | 1 | 0 | 0 | 0 | 0 | 28 |
Request transferred | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 6 |
Request abandoned | 12 | 0 | 1 | 0 | 0 | 0 | 0 | 13 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total - Requests | 38 | 70 | 27 | 32 | 12 | 5 | 0 | 184 |
2.2 Exemptions
Section | Number of Requests |
---|---|
13(1)(a) | 3 |
13(1)(b) | 1 |
13(1)(c) | 1 |
13(1)(d) | 0 |
13(1)(e) | 0 |
14 | 13 |
14(a) | 6 |
14(b) | 3 |
15(1) | 1 |
15(1) - I.A.* | 26 |
15(1) - Def.* | 0 |
15(1) - S.A.* | 0 |
16(1)(a)(i) | 0 |
16(1)(a)(ii) | 0 |
16(1)(a)(iii) | 0 |
16(1)(b) | 0 |
16(1)(c) | 0 |
16(1)(d) | 0 |
16(2) | 0 |
16(2)(a) | 0 |
16(2)(b) | 1 |
16(2)(c) | 23 |
16(3) | 0 |
16.1(1)(a) | 0 |
16.1(1)(b) | 0 |
16.1(1)(c) | 0 |
16.1(1)(d) | 0 |
16.2(1) | 1 |
16.3 | 0 |
16.4(1)(a) | 0 |
16.4(1)(b) | 0 |
16.5 | 0 |
17 | 0 |
18(a) | 0 |
18(b) | 2 |
18(c) | 1 |
18(d) | 1 |
18.1(1)(a) | 0 |
18.1(1)(b) | 0 |
18.1(1)(c) | 0 |
18.1(1)(d) | 0 |
19(1) | 85 |
20(1)(a) | 1 |
20(1)(b) | 43 |
20(1)(b.1) | 1 |
20(1)(c) | 22 |
20(1)(d) | 13 |
20.1 | 0 |
20.2 | 0 |
20.4 | 0 |
21(1)(a) | 42 |
21(1)(b) | 28 |
21(1)(c) | 39 |
21(1)(d) | 5 |
22 | 3 |
22.1(1) | 0 |
23 | 9 |
24(1) | 1 |
26 | 0 |
*: I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities |
2.2 Exclusions
Section | Number of Requests |
---|---|
68(a) | 4 |
68(b) | 0 |
68(c) | 0 |
68.1 | 0 |
68.2(a) | 0 |
68.2(b) | 0 |
69(1) | 0 |
69(1)(a) | 4 |
69(1)(b) | 0 |
69(1)(c) | 0 |
69(1)(d) | 1 |
69(1)(e) | 11 |
69(1)(f) | 0 |
69(1)(g) re (a) | 12 |
69(1)(g) re (b) | 1 |
69(1)(g) re (c) | 3 |
69(1)(g) re (d) | 1 |
69(1)(g) re (e) | 5 |
69(1)(g) re (f) | 0 |
69.1(1) | 0 |
2.4 Format of information released
Disposition | Paper | Electronic | Other Formats |
---|---|---|---|
All disclosed | 15 | 9 | 0 |
Disclosed in part | 32 | 78 | 0 |
Total - dispositions | 47 | 87 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
---|---|---|---|
All disclosed | 1,125 | 1,116 | 24 |
Disclosed in part | 138,817 | 60,274 | 110 |
All exempted | 0 | 0 | 0 |
All excluded | 94 | 0 | 3 |
Request abandoned | 0 | 0 | 13 |
Neither confirmed nor denied | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition | Less Than 100 Pages Processed - Number of Requests | Less Than 100 Pages Processed - Pages Disclosed | 101-500 Pages Processed - Number of Requests | 101-500 Pages Processed - Pages Disclosed | 501-1000 Pages Processed - Number of Requests | 501-1000 Pages Processed - Pages Disclosed | 1001-5000 Pages Processed - Number of Requests | 1001-5000 Pages Processed - Pages Disclosed | More Than 5000 Pages Processed - Number of Requests | More Than 5000 Pages Processed - Pages Disclosed |
---|---|---|---|---|---|---|---|---|---|---|
All disclosed | 21 | 334 | 3 | 782 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 57 | 1,260 | 29 | 5,851 | 9 | 4,149 | 12 | 13,357 | 3 | 35,657 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 13 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total - dispositions | 94 | 1,594 | 32 | 6,633 | 9 | 4,149 | 12 | 13,357 | 3 | 35,657 |
2.5.3 Other complexities
Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total - Complexities |
---|---|---|---|---|---|
All disclosed | 5 | 0 | 0 | 0 | 5 |
Disclosed in part | 70 | 0 | 0 | 0 | 70 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 3 | 0 | 0 | 0 | 3 |
Request abandoned | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
Total - dispositions | 78 | 0 | 0 | 0 | 78 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline | Principal Reason: Workload | Principal Reason: External Consultation | Principal Reason: Internal Consultation | Principal Reason: Other |
---|---|---|---|---|
1 | 0 | 1 | 0 | 0 |
2.6.2 Number of days past deadline
Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total - Number of Requests Past Deadline |
---|---|---|---|
1 to 15 days | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 1 | 1 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total - number of days past deadline | 0 | 1 | 1 |
2.7 Requests for translation
Translation Requests | Accepted | Refused | Total - Requests |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total - translation requests | 0 | 0 | 0 |
Part 3: Extensions
3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations |
9(1)(b) Consultation - Section 69 |
9(1)(b) Consultation - Other |
9(1)(c) Third-Party Notice |
---|---|---|---|---|
All disclosed | 1 | 0 | 2 | 0 |
Disclosed in part | 13 | 10 | 25 | 0 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 1 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Total - Disposition of Requests Where an Extension Was Taken | 14 | 11 | 27 | 0 |
3.2 Length of extensions
Length of Extensions | 9(1)(a) Interference With Operations | 9(1)(b) Consultation - Section 69 |
9(1)(b) Consultation - Other |
9(1)(c) Third-Party Notice |
---|---|---|---|---|
30 days or less | 4 | 3 | 2 | 0 |
31 to 60 days | 3 | 3 | 11 | 0 |
61 to 120 days | 3 | 5 | 11 | 0 |
121 to 180 days | 3 | 0 | 2 | 0 |
181 to 365 days | 1 | 0 | 1 | 0 |
365 days or more | 0 | 0 | 0 | 0 |
Total - extensions | 14 | 11 | 27 | 0 |
Part 4: Fees
Fee Type | Fee Collected - Number of Requests |
Fee Collected - Amount | Fee Waived or Refunded - Number of Requests |
Fee Waived or Refunded - Amount |
---|---|---|---|---|
Application | 162 | $810 | 5 | $25 |
Search | 0 | $0 | 0 | $0 |
Production | 0 | $0 | 0 | $0 |
Programming | 0 | $0 | 0 | $0 |
Preparation | 0 | $0 | 0 | $0 |
Alternative format | 0 | $0 | 0 | $0 |
Reproduction | 0 | $0 | 0 | $0 |
Total - fee types | 162 | $810 | 5 | $25 |
Part 5: Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
---|---|---|---|---|
Received during reporting period | 90 | 3,079 | 6 | 121 |
Outstanding from the previous reporting period | 2 | 86 | 1 | 150 |
Total - Consultations | 92 | 3,165 | 7 | 271 |
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
---|---|---|---|---|
Closed during the reporting period | 88 | 2,704 | 7 | 271 |
Pending at the end of the reporting period | 4 | 461 | 0 | 0 |
Total - Consultations | 92 | 3,165 | 7 | 271 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation | Completion time: 1 to 15 Days | Completion time: 16 to 30 Days | Completion time: 31 to 60 Days | Completion time: 61 to 120 Days | Completion time: 121 to 180 Days | Completion time: 181 to 365 Days | Completion time: More Than 365 Days | Total - Completion Times |
---|---|---|---|---|---|---|---|---|
Disclose entirely | 13 | 33 | 6 | 0 | 0 | 0 | 0 | 52 |
Disclose in part | 3 | 24 | 6 | 1 | 0 | 0 | 0 | 34 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 |
Total - Recommendations | 16 | 59 | 12 | 1 | 0 | 0 | 0 | 88 |
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation | Completion time: 1 to 15 Days | Completion time: 16 to 30 Days | Completion time: 31 to 60 Days | Completion time: 61 to 120 Days | Completion time: 121 to 180 Days | Completion time: 181 to 365 Days | Completion time: More Than 365 Days | Total - Completion Times |
---|---|---|---|---|---|---|---|---|
Disclose entirely | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
Disclose in part | 1 | 2 | 1 | 0 | 0 | 0 | 0 | 4 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total - Recommendations | 4 | 2 | 1 | 0 | 0 | 0 | 0 | 7 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
Number of Days | Fewer Than 100 Pages Processed - Number of Requests |
Fewer Than 100 Pages Processed - Pages Disclosed | 101-500 Pages Processed - Number of Requests |
101-500 Pages Processed - Pages Disclosed | 501-1000 Pages Processed - Number of Requests |
501-1000 Pages Processed - Pages Disclosed |
1001-5000 Pages Processed - Number of Requests |
1001-5000 Pages Processed - Pages Disclosed |
More Than 5000 Pages Processed - Number of Requests |
More Than 5000 Pages Processed - Pages Disclosed |
---|---|---|---|---|---|---|---|---|---|---|
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total - Number of days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
Number of Days | Fewer Than 100 Pages Processed - Number of Requests |
Fewer Than 100 Pages Processed - Pages Disclosed | 101‒500 Pages Processed - Number of Requests |
101‒500 Pages Processed - Pages Disclosed | 501-1000 Pages Processed - Number of Requests |
501-1000 Pages Processed - Pages Disclosed |
1001-5000 Pages Processed - Number of Requests |
1001-5000 Pages Processed - Pages Disclosed |
More Than 5000 Pages Processed - Number of Requests |
More Than 5000 Pages Processed - Pages Disclosed |
---|---|---|---|---|---|---|---|---|---|---|
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total - Number of days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7: Complaints and Investigations
Section 32 | Section 35 | Section 37 | Total - Complaints and investigations |
---|---|---|---|
6 | 0 | 2 | 8 |
Part 8: Court Action
Section 41 | Section 42 | Section 44 | Total - Court Actions |
---|---|---|---|
0 | 0 | 0 | 0 |
Part 9: Resources Related to the Access to Information Act
9.1 Costs
Expenditures | Amount |
---|---|
Salaries | $525,545 |
Overtime | $27 |
Goods and Services | $242,936 |
Goods and Services - Professional services contracts | $198,500 |
Goods and Services - other | $44,436 |
Total - expenditures | $768,508 |
9.2 Human Resources
Resources | Person Years Dedicated to Access to Information Activities |
---|---|
Full-time employees | 6.22 |
Part-time and casual employees | 0.05 |
Regional staff | 0.00 |
Consultants and agency personnel | 0.91 |
Students | 0.61 |
Total - resources | 7.79 |
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