Industry-led Research and Development Stream Applicant Guide
The purpose of this document is to provide you, the Applicant, with information about the AgriInnovation Program and its Industry-led Research and Development stream. In addition, this guide will assist you in completing and applying for funding under this stream.
2.0 Description of the AgriInnovation Program
The AgriInnovation Program is a five-year, up to $698 million initiative under the Growing Forward 2 policy framework. Of this, $468 million is available for funding projects based on applications from industry. The remaining $230 million will go towards Agriculture and Agri-Food Canada’s (AAFC) Research, Development and Knowledge Transfer activities, as well as program administration that complement industry activities.
The Program is designed to accelerate the pace of innovation by supporting Research and Development activities in agri-innovations and facilitating the demonstration, commercialization and/or adoption of innovative products, technologies, processes, practices and services. The aim is to enhance economic growth, productivity, competitiveness, adaptability and sustainability of the Canadian agriculture, agri-food and agri-based products sector and assist in capturing opportunities for the sector in domestic and international markets.
The AgriInnovation Program, announced under Growing Forward 2, brings together the pre-commercialization and commercialization stages of innovation. It builds on the Agricultural Innovation Program (ended March 31, 2013) which was created to maintain the innovation momentum until additional funding for activities became available under Growing Forward 2, as well as building on the Canadian Agri-Science Clusters initiative which ended on March 31, 2013.
The Program will:
- Accelerate the creation, availability, application and transfer of knowledge and technologies to the sector
- Increase the successful demonstration, commercialization or adoption of agriculture, agri-food and agri-based innovations
The Program is a five-year program ending March 31, 2018 and supports the following industry-led streams:
- Industry-led Research and Development stream
- Enabling Commercialization and Adoption stream
3.0 Industry-Led Research and Development Stream
The Industry-led Research and Development stream supports pre-commercialization Research, Development and Knowledge Transfer leading to innovative agriculture, agri-food and agri-based practices, processes and products.
As a general guideline, research, development and knowledge transfer may be described as follows:
Research - an original investigation undertaken to acquire new knowledge.
Development - The utilization of existing knowledge to generate new applications and solutions to respond to specific needs.
Knowledge Transfer - The translation and transfer of knowledge and technology to the sector. The intent is to increase the adoption of innovative technologies and practices aimed at improving competitiveness and sustainability of the sector. Examples of typical knowledge transfer outputs under this Stream include decision support tools and field days. AAFC assistance will not be provided for any direct marketing, business promotion or one-on-one extension types of activities.
Applicants under this stream may request:
- Non-repayable contribution funding; and/or
- Collaborative support from AAFC research scientists and experts in Knowledge Transfer.
All approved applicants will be required to enter into (a) legal agreement(s) with AAFC, that is, a Contribution Agreement (CA), a Collaborative Research and Development Agreement (CRDA), or both. Approved Applicants who enter into a CA with AAFC will be referred to therein as recipients. Approved applicants who enter into a CRDA with AAFC will be referred to therein as collaborators.
Where the application requests both contribution funding and collaborative support, the activities forming the subject of the two agreements, although related, will differ.
The term "project", when used in this Guide without the "CA" or "CRDA" qualifier, refers to all the activities that make up the project, including those for which the applicant seeks funding and/or collaborative research and development support.
Two types of projects may qualify under this stream:
Agri-Science Cluster: These projects are intended to mobilize and coordinate a critical mass of scientific expertise in industry, academia and government. The Agri-science cluster is national in scope, industry-led, and addresses components of the sector’s applied science plan under a single application.
The Agri-Science cluster addresses several themes that are priorities to the industry, and requests support toward several research activities across the country. An Agri-science cluster may be commodity-based (related to a single commodity), or may be horizontal in nature (addresses cross-cutting issues of interest to more than one commodity).
Agri-Science Project: This type of project refers to a single Agri-science project or a smaller set of Agri-science projects that are less comprehensive than an Agri-science cluster. The scope may be national, regional or local.
The Industry-led Research and Development stream ends on March 31, 2018. It is strongly recommended that research activities related to a project be completed by January 31, 2018 to allow time for performance reporting by March 31, 2018.
3.3 Eligible Applicants
Eligible Applicants must be legal entities capable of entering into legally binding agreements.
Eligible applicants for an Agri-science cluster include:
- Not-for-profit organizations
- For-profit organizations seeking funding and/or collaborative support for an Agri- science cluster on cross-cutting issues (issues of interest to more than one commodity)
Eligible applicants for an Agri-science project include for-profit and not-for-profit organizations.
Federal, provincial, territorial and municipal governments or agencies, and universities and colleges are not eligible applicants.
3.4 Maximum Funding Amount
Agri-Science Cluster: Subject to the maximum program funding amount set out below, the maximum total of AAFC contribution funding and the value of AAFC collaborative support to an approved Agri-science cluster pursuant to a Contribution Agreement, a CRDA, or both, cannot exceed $20M from April 1, 2013 to March 31, 2018.
Agri-Science Project: The maximum total of AAFC contribution funding and the value of AAFC collaborative support to an approved Agri-science project pursuant to a Contribution Agreement, a CRDA, or both, cannot exceed $5M from April 1, 2013 to March 31, 2018.
Please note that the total maximum contribution funding to a recipient per year under the AgriInnovation Program (under either or both streams) cannot exceed $10M.
3.5 Cost Sharing
Eligible costs related to a project, as defined in Section 3.8 Eligible Costs, are to be shared between AAFC and the successful Applicant (and others where relevant, for example other industry supporters and other governments)
Where the successful Applicant is a not-for-profit organization that is a legal entity, AAFC may contribute up to 75% of the total eligible costs (AAFC may reserve the right to contribute only up to 50%). Where the successful Applicant is a for-profit organization that is a legal entity, AAFC may contribute up to 50% of the total eligible costs.
Please note that when a CA and a CRDA are provided to the same Applicant, this cost sharing ratio applies under each of the CA and the CRDA.
When including funds from other government sources to meet the Applicant’s share, the stacking limit must be respected. The stacking limit refers to the maximum level of total Canadian government funding (federal, provincial/territorial, and municipal) a successful Applicant can receive towards the total eligible costs of a project.
The maximum level of total government funding will generally not exceed 75% of eligible costs per project.
3.5.1 Cash Contributions
Under a Contribution Agreement:
When eligible costs are resourced by an approved cash outlay, they would either be eligible for reimbursement by AAFC or be part of the Applicant’s contribution to the project.
For example, if a project requires specific human resources to undertake direct project activities and an Applicant devotes existing staff with the required skills to meet that requirement, then the cost of those resources is considered a cash outlay. These labour costs would either be considered eligible for reimbursement by AAFC or be part of the Applicant’s cash contribution to the project.
Under a Collaborative Research and Development Agreement:
If a CRDA project requires specific human resources to undertake direct project activities and a Collaborator devotes existing staff with the required skills to meet that requirement, then the cost of those resources may be considered as part of the Collaborator’s investment to the CRDA project. AAFC reserves the right to determine what would be accepted as resources provided in lieu of a monetary investment by the Collaborator.
3.5.2 In-kind Contributions
In-Kind valuation in the CA:
In-kind contributions are goods and services that are contributed to a project and that require no outlay of cash by the Applicant or industry supporter. In-kind contributions form part of the Applicant’s project share and therefore are not reimbursable by AAFC.
To be eligible, in-kind contributions:
- Must be essential to the project’s success;
- Are resources that would, if not provided, have to be purchased or contracted by the Applicant or industry supporters;
- Reflect fair valueFootnote 1 and be substantiated by the Applicant in their application, and be confirmed by AAFC during the project assessment process and throughout the project lifecycle; and
- Will not normally exceed 10% of the total eligible costs to complete the project.
In-Kind valuation in the CRDA:
In-kind contributions are goods and services that are invested in a CRDA project and that require no outlay of cash by the Collaborator, but to which a dollar value can be attributed and substantiated. In-kind resources can be valued as part of the Collaborator’s share of CRDA project costs, but cannot normally exceed 10% of those costs. AAFC reserves the right to determine what would be accepted as resources provided in lieu of a monetary investment by the Collaborator.
3.6 Application Intake
For an Agri-science cluster:
The application deadline was February 1, 2013 and the stream is not accepting Agri-Science Cluster applications at this time.
For an Agri-science project:
As of February 1, 2015, the Industry-Led R&D stream will use an open system where applications can be submitted for review at any point until available support to accepted projects has been fully allocated.
Once all available funding and support has been allocated to approved projects, a notice will be posted on the Industry-led Research and Development stream website to indicate that applications for Agri-science projects are no longer being accepted.
3.7 Eligible Activities
Eligible activities are of the following nature and type:
- Targeted applied science research and/or development activities that address sector priorities, increase market opportunities and foster innovation
- Research relating to product, practice, process and/or technology development
- Projects that pilot, test solutions and /or explore/adapt technologies
- Knowledge Transfer and the development of tailored approaches to bring science and technology from the bench to the field
3.8 Eligible Costs
Eligible costs are the costs directly related to the project that fall within the recognized cost categories and respect all conditions and limitations set out in this guide and the Contribution Agreement if the project is approved.
Eligible costs are categorized under standard cost categories for all funding projects. Eligible cost categories under the Industry-led Research and Development stream include:
- Contracted Services
- Travel (per diems may apply)
- Other Direct Project Costs
Eligible costs must be presented, in the budget, under the standard categories for all funding projects, as identified in Annex B: Cost Categories.
An Applicant may use cash and/or in-kind contributions towards their percentage of contributions towards eligible costs (see section 3.5 Cost Sharing).
The program start date is April 1, 2013, and in no instance will any costs incurred prior to that date be eligible for reimbursement. Any costs incurred after the program end date March, 31, 2018, will not be eligible for reimbursement, or considered as an industry contribution toward the CA project or investment to CRDA project.
Note: AAFC may allow eligible costs to be incurred after a complete funding proposal has been received by the Program, but prior to the signing of a Contribution Agreement if AAFC deems this necessary for the achievement of objectives under the project and if such costs are reasonable and required to carry out the eligible activities to which they relate. Please note, however, that even if an Applicant is advised that their project is approved and the Applicant starts incurring costs, no costs can be reimbursed unless a Contribution Agreement is ultimately signed between the Applicant and AAFC. Thus, any costs incurred prior to the signing of a Contribution Agreement would be incurred solely at the applicant’s risk without obligation of payment by AAFC.
3.9 Ineligible Costs or Limitations
Ineligible project costs are, but not limited to, the following:
- The purchase of land or buildings;
- Alcohol, entertainment, gifts (such as gifts for speakers or facilitators);
- Minor assets and capital items;
- Normal costs of establishing a commercial operation;
- Refundable portion of the GST, value-added taxes, or other items for which a refund or rebate is receivable;
- Cost for activities intended to directly influence/lobby governments;
- Costs for activities that are deemed to be part of normal business practice for any recipient;
- Direct marketing, business promotion or one-on-one extension types of activities; and
- Other costs not specifically required for the project.
Note: Where an approved Applicant enters into a service contract with a University for eligible project activities and costs, AAFC will only consider as eligible the University overhead costs up to a maximum of 15% of the total eligible costs under the contract. Any amounts above 15% will not be considered as an eligible expense either for AAFC reimbursement or as part of the Applicant’s financial contribution under the CA.
4.0 How to Apply
Please note that the submission of an application creates no obligation on the part of AAFC to provide funding or collaborative support for the proposed project. As an Applicant, you must ensure that you meet all eligibility criteria before submitting your application.
4.1 Online and Fax/Mail or Email
AAFC offers you the ability to apply online, simplifying the application process and making it faster and easier for your information to get to us. The Apply Online Project Application Form is a dynamic form, combining the Project Work Plan and Budget templates which are required for your application to be considered complete.
A complete online application package consists of a completed AAFC Online Project Application Form which includes the Project Work Plan and Budget, and such additional supporting documentation (listed in Section 4.1.3 Additional Requirements) required by the program to fully assess the project can be attached and submitted electronically.
For those applying by fax/mail or email, please see the contact information provided in section 7.0 Contact Information to obtain your Project Application Form, a Project Work Plan and Budget template along with the necessary instructions.
A complete hard copy application package consists of a completed AAFC Application Form, a Project Work Plan, a Budget, and such additional supporting documentation (listed in Section 4.1.3 Additional Requirements) required by the program to fully assess the project’s merit to be funded.
Below is an overview of what is expected in each component of the application.
Terminology for those applying for contribution funding and/or collaborative support for an Agri-science cluster: An Agri-science cluster would generally include many integrated research projects under several overarching themes. Applicants are therefore expected to describe the overarching themes and the projects which they are proposing under each theme.
The following is an explanation of the terminology for themes and projects to be used in your application package. This terminology will carry into your application form, work plans and budget:
- All the work in the application to be done in a CA or a CRDA for an Agri-science cluster is in both cases called a project
- Within each project are themes
- Projects within each theme are called activities
Terminology for those applying for an Agri-science project:
- All the work in the application to be done in a CA or a CRDA for an Agri-science project is in both cases called a project
You will then be asked to describe all the activities that make up the project, and this terminology will carry into your application form, work plan and budget. Please review the information below, which outlines the forms you need to submit and the additional information required for your application.
4.1.1 Work Plan
The Work Plan provides a description of all project activities and timelines, as well as overall project outcomes.
Applicants submitting an application package by email must complete a Project Work Plan template for the work being performed under a Contribution Agreement. If applicable, also complete a separate Work Plan for collaborative research and development activities to be performed under a CRDA with AAFC's personnel. Also ensure that you separate the work to be performed under the CA from the work to be performed under the CRDA.
Applicants using the online system will enter work plan descriptions separately for CA and CRDA activities in the Online Project Application Form.
NOTE: The first activity should always be "Project Management by the Recipient Organization". This should include information on overall Project Management, research coordination, financial management and performance reporting (and other aspects as deemed appropriate).
Applicants are encouraged to review the Annex B: Cost Categories for assistance with the categorization of costs within the Budget form.
For Project Costs set out in this Budget to be considered Eligible Costs they must fall within the recognized Annex B: Cost Categories and respect all conditions and limitations set out in this Program Applicant Guide, whether or not the Budget is approved by the Parties. For greater certainty, these Eligible Costs must also be reasonable, reflect Fair Market Value and be directly related to the project.
Applicants submitting an application package by email are required to use the Budget template to provide an estimate of costs they will incur for all proposed eligible CA project activities and CRDA project activities, along with an estimate of contributions towards CA activities as well as investment towards CRDA activities from all sources of funding.
The budget for online applicants is incorporated in the Online Project Application Form.
4.1.3 Additional Requirements
Applicants should submit the following information, where applicable, to support the completed Project Application Form, Work Plan and Budget (Note: the work plan and budget are part of the Online Project Application Form. For hard copy, email/fax applications, separate work plan and budget templates are required):
- Signature of Applicant Authorized Representative: Applicants must have their authorized representative(s) sign and attach this form to the Online Project Application Form.
- Executive Summary: Applicants must submit a one-page executive summary of their project.
- A copy of the Applicant organization's Certificate of Incorporation or Articles of Incorporation: Certificates and Articles of Incorporation are issued and filed, respectively, by or with provincial, territorial or federal government that document the applicant’s status as a legal entity.
- A copy of the Applicant organization's last two years' financial statements and the most recent interim financial statement:
- The organization’s annual financial statements (audited or reviewed) for the past two years or since the date of business start-up where the business is less than two years old;
- the latest interim (audited or unaudited) financial statements; and
- the most recent annual report or audited financial statements of the parent company or principal owner (if applicable).
- The Detailed Work Plan (by Activity): Template to be used by applicants to provide detailed information on each activity, including scientific methodology and individuals who will be doing the research work for that activity.
For a project where you anticipate work to occur under a CA as well as under a CRDA, you may describe the project and all its activities in the Detailed Work Plan. However if the project is approved, the work under the CA will need to be distinctly managed from the work under the CRDA activities.
- Biographies of Principal Investigators: Biographies of Principle Investigators identified for each activity of the project, demonstrating their capacity and relevant experience to undertake the research work.
- Letters of acknowledgement:
- from the project’s financial contributors other than the applicant (for example, other government departments or industry groups); and
- The letters must make explicit reference to the proposed activities in the Detailed Work Plan, and confirm their commitment to provide the cash or in‐ kind contribution.
- Letters must come from a senior executive authorized to sign the letter on behalf of the organization.
- If the financial contribution is not confirmed at the time of the submission of the application, it must be confirmed in writing prior to the signing of any Agreements with AAFC.
- NOTE: Recipients will be required to track and provide evidence of these financial contributions over the life of the Project.
- from research organizations that will perform the work (includes AAFC and organizations external to AAFC).
- The letters must make explicit reference to the proposed activities in the Detailed Work Plan, and confirm their availability to do the work.
- Letters must come from a senior executive authorized to sign the letter on behalf of the organization.
- NOTE: Letters from AAFC Science Directors for work to be conducted by AAFC will solely confirm that the scientific and technical capacity is available to conduct the work, should the project be approved, and would not infer an acceptance/approval of the proposal
- from the project’s financial contributors other than the applicant (for example, other government departments or industry groups); and
- Annex A - Consent to Disclose Personal and/or Business Information Form Written consent for the disclosure of third-party personal and business information to AAFC. Third party information is information that is not in the public domain and is submitted about an individual and organization other than the applicant. The department will use this information to assess projects under AAFC program streams. It may also use the information to determine eligibility for other programs and to evaluate agricultural programming and research. This includes Principal Investigators external to AAFC whose biographies are sent to AAFC as part of the application package.
- Annex C – Copyright Permission Form: Permission Form to grant AAFC the permission to reproduce or redistribute the whole or any part of documentation provided to third parties. Documentation is reproduced or redistributed in order to assess the application as well as to determine eligibility for other AAFC, Government of Canada or provincial programs from which the Applicant may benefit.
- Summary of Project Themes:
- Applies only to applicants for an Agri-science cluster
- A theme regroups a set of coherent and integrated activities which are addressing a priority.
- Describe the themes to be addressed under the proposed Agri-science cluster (the suggested range is from 4 to 8 themes).
- List the activities proposed to address each of the themes. The activity names must correspond with the names on the Project Work Plan, on the Detailed Work Plan and on the Budget (do not describe the activities as they are described in the Detailed Work Plan; only the list is needed here).
- A maximum of two pages per theme.
- Applies only to applicants for an Agri-science cluster
- Information on peer reviews that have been completed: Agri-science cluster applicants must provide evidence of completed peer reviews for each activity recommended by the Science Advisory Body. Applicants should submit this evidence with their application or soon after their proposal is approved. It must be submitted before an agreement is signed.
- Peer Reviews of an Agri-Science project: Peer reviews will not be routinely requested for an Agri-science project, however AAFC may request a peer review on a project at the AAFC assessment stage, depending on the magnitude and level of complexity of the project.
- Project Endorsement Letters/ Letters of Support (if available, not a requirement): Letters of support from organizations indicating they believe there is a need for the proposed project and expressing hope that the proposed project will be accepted.
Confidentiality: It is the Applicant’s responsibility to clearly identify, on any documentation submitted to AAFC, the information that is considered commercially confidential. This information will not be disclosed unless required by law, including the Access to Information Act, or upon the express authorization of the applicant.
5.0 Assessment and Approval
5.1 Assessment Criteria
Your application must be complete in order to be fully assessed. Please review the application checklist and ensure that you have completed all forms and templates using the instructions from the Applicant Guide.
Applications will be assessed against the following criteria:
- AgriInnovation Program Objective – the extent to which the project will accelerate the pace of innovation, leading to enhanced economic growth, productivity, competitiveness, adaptability and sustainability of the Canadian agriculture, agri-food and agri-based industries.
- Priority - the extent to which the project is a priority for the industry.
- Benefits to Canada – the extent to which the project is likely to benefit agricultural producers, other stakeholders and Canada.
- Quality of the Work Plan - clarity and completeness of your work plan, evidence of sound research methodology, and incrementally of the proposed activities relative to previous or current work.
- Feasibility - the likelihood of achieving planned results within the timeline, appropriateness of the budget, and considering the project risks.
- Capacity -
- Proven technical, financial and managerial capacity/capability of the applicant. Where applicable, proven capacity/capability of intellectual property management.
- Capacity and suitability of the scientific resources and technical expertise (industry, academic and government scientists).
If you are successful, AAFC will provide a written decision letter outlining the level of assistance awarded and any other conditions if applicable.
5.2 Contribution Agreement
Successful Applicants who enter into a Contribution Agreement (CA) with AAFC will be referred to therein as Recipients. Recipients are required to enter into a CA that outlines the amount of funding AAFC will provide to the Recipient toward eligible costs, as well as the Recipient’s responsibilities and obligations.
5.2.1 Payments to Recipients
AAFC will make payments based on claims submitted for eligible costs incurred and paid by the Recipient in accordance with the terms and conditions of the CA. Each claim must be supported by details of the costs being claimed and certified by an authorized official of the Recipient.
Advances may be made available based on AAFC’s assessment of the project risk (see Section 6.1 Risk Framework) and where need is substantiated.
5.3 Collaborative Research and Development Agreement
If an Applicant’s Project has been approved for a collaborative relationship involving AAFC personnel, the Applicant will be required to enter into a CRDA with AAFC. Successful Applicants will be referred to as the Collaborator in a CRDA. The CRDA will outline the responsibilities and obligations of both AAFC and the Collaborator with respect to the CRDA Project.
5.4 Reporting Requirements
Recipients will be required to provide progress reports using forms to be provided by AAFC, describing the activities completed and progress made towards deliverables, as described in the Project Work Plan (see section 4.1.1 Work Plan).
Recipients will also be required to provide performance reports annually and at the end of projects, using forms provided by AAFC. Those reports will track progress against project performance measures.
Financial reporting will be required with each request for reimbursement of expenditures, in addition to year-end accounting and other financial reports.
Other reports may be required at AAFC’s discretion.
Note: When completing your Budget form, please ensure that you have allowed sufficient resources to perform this function (see Section 4.1.2 Budget).
6.1 Risk Framework
Once a project is approved for contribution funding, AAFC will conduct a risk assessment to determine the overall risk level of the project.
The result (risk level) of this assessment does not determine eligibility for funding but will affect, among other things:
- The frequency of progress reporting;
- How often advances can be provided to the Recipient for contribution funding;
- The amount of funds to be held back (holdback);
- The frequency of site visits; and
- Percentage of supporting documentation required for claim verification
AAFC’s Contribution Agreement template has been designed to accommodate this framework and its results. A letter will accompany the CA to outline the requirements for the above.
6.2 Intellectual Property
By signing the application form you are allowing AAFC to reproduce and distribute the whole or any part(s) of your application for the purposes outlined in Section 6.6 Business Information.
Through the Industry-Led Research and Development stream, contribution funds may be paid to recipients. Title to the intellectual property developed by the recipient of contribution funding will vest in the recipient or, upon the Minister’s approval and subject to the conditions determined by the Minister, in a third party, as may be negotiated by the recipient and the third party.
However, AAFC will engage in program administration activities and in other follow-up activities. The department may require a non-exclusive, world-wide, royalty-free and perpetual license or sub-license, as applicable, allowing AAFC to reproduce and to distribute by any means the whole or any part of documents generated by or for the recipient for these purposes. These documents may be shared within the department, within the Government of Canada, or with other governments.
Intellectual Property matters will be negotiated between AAFC and the collaborator prior to execution of a CRDA.
6.3 Retention and Disposition of Assets
The department will include terms in the CA to allow AAFC to direct that assets purchased with contribution funds or needed to meet the Recipient’s obligations under the CA be retained until the completion of the project or the repayment of AAFC contribution funding (if any). If the Recipient wishes to dispose of the assets beforehand, they will be disposed of in the manner that AAFC determines or to such person as AAFC authorizes. This means that if the Recipient wishes to dispose of assets that are purchased using contribution funds or needed to meet the Recipient’s obligations under the CA, the Recipient must send a request for authorization to do so to the Minister or his representative before disposition. The terms of the CA also allow AAFC to direct, at the completion of the Project, or upon an earlier termination of this Agreement the Recipient to keep, or to dispose of the capital assets acquired by the Recipient using the Minister’s Contribution. Note that AAFC will have no property ownership or security interests in any assets purchased with contribution funds.
Under the Industry-led Research and Development stream, this retention and disposal of assets requirement applies only to capital assets with a purchase price of C$25,000 or greater per individual item.
6.4 Official Languages
6.4.1 Language of Service
Applicants and Recipients are encouraged to communicate with AAFC in the official language of their choice. AAFC reviews and assesses applications and project deliverables in both official languages.
6.4.2 Language Obligations of Recipients
Depending on the nature of the program, the type of Recipient, and specific project activities to be undertaken, the Government of Canada may require the Recipient to make information available to and interact with the public in one or both official languages on terms and conditions to be specified in the Contribution Agreement.
In all cases the Recipient must publicly acknowledge AAFC’s support for the project and project-specific communications products. The department may request that such acknowledgment include text in both official languages. Contribution funding from the Industry-led Research and Development stream can be used to help cover the cost of conducting activities and communicating with the public in Canada’s official languages as long as the costs fall within the definition of eligible costs and are included within the project budget.
6.5 M-30 Law (for Quebec organizations only)
The Act Respecting the Ministère du Conseil Exécutif (M-30) may apply to an applicant in the Province of Québec. Applicants will be required to complete an additional information form and, if they are subject to the requirements of the Act, to obtain written authorization and approval from the Government of Québec prior to execution of any contribution funding agreement.
6.6 Privacy Notice
Personal information provided in or with this application package will be used for assessment purposes regarding the application and is being collected under the authority of the Department of Agriculture and Agri-Food Act. The personal information will be protected in accordance with the Privacy Act and described in standard Personal Information Bank, Public Communications PSU 914.The Applicant has the right to access their personal information held by Agriculture and Agri-Food Canada and to request changes to correct personal information by contacting the AAFC Access to Information and Privacy Coordinator at ATIP-AIPRP@agr.gc.ca.
6.7 Business Information
AAFC may collect, use and share an Applicant’s information, which includes, but is not limited to, documentation prepared in the administration of the Industry-led Research and Development stream of the AgriInnovation Program. AAFC will use and share this information for the purposes of assessing and reviewing the eligibility of the Applicant and the proposed project with:
- Other AAFC programs and/or other AAFC Branches;
- Other departments or agencies of the Government of Canada; and
- Other levels of government in Canada.
The information may be shared with the parties mentioned above, for purposes that include, but are not limited to:
- The use of the Applicant’s information in the administration, including audit and evaluation of the program;
- Surveying for the Applicant’s experience with AAFC;
- Audit, analysis and risk assessment of the Applicant and/or the project; ;
- Determining the possible availability of funding for the Applicant’s project under another program or initiative;
- Examining the scope and direction of agricultural programming in Canada; or
- Ensuring efficiencies and effectiveness in setting up and administering agricultural and other government programs.
AAFC publishes a list of approved projects on the departmental website and may publish such list on other Government of Canada websites. This list would include the name of the Recipient, the project name, and the amount of the Industry-led Research and Development stream’s contribution. AAFC may also publicize this information, along with a description of the project, in:
- Project funding announcements or other promotions
- In other government documents, including public reports on the progress of government initiatives
6.8 Environmental Considerations
All projects receiving funding or collaborative research support from AAFC must comply with the Canadian Environmental Assessment Act, 2012 (CEAA2012). It is your responsibility to review whether your type of project is listed on the Regulations Designating Physical Activities and to contact the Canadian Environmental Assessment Agency. Indicate in the "Project Description" section of the Application Form if your type of project is listed on the Regulations. Also indicate if the project’s activities are located on Federal Crown land (includes federal and Aboriginal reserve land), on private land or another type of land. If you do not know, indicate that this information is "unknown".
The Minister of Agriculture and Agri-Food will consider whether your project requires an environmental determination under section 67 of the CEAA2012 and take the necessary steps if a determination is required and may inform you accordingly.
Provide details on any environmental risks in the "Risk Assessment" section in the Application Form, which includes confirming whether you have or will obtain federal, provincial, territorial or municipal authorizations and permits. AAFC reserves the right to request additional information.
7.0 Contact Information
For further information please contact us toll-free at 1-877-246-4682, or by e-mail at AIP-PAI@agr.gc.ca.
Applications can be mailed to the following address:
Agriculture and Agri-Food Canada
Tower 7, Floor 8, Room 130
1341 Baseline Road
Ottawa, ON K1A 0C5
Annex A: Consent to Disclose Personal and/or Business Information
See the Consent to Disclose Personal and/or Business Information form
Annex B: Cost Categories
- Administration costs necessary to complete the project, such as:
- Office supplies and materials
- Office space
- Postage and freight
- Salaries and benefits directly related to completing the activities of the project.
- Contracted Services
- Professional or specialized services for which a contract is entered into, such as:
- consultant/expert services
- financial auditing (required for the project)
- environmental assessment
- project management
- Travel costs related to the project, such as:
- hospitality (where eligible)
- Capital / Assets
- Capital Assets are tangible assets that are purchased, constructed, developed or otherwise acquired and:
- Are required for the execution of the project;
- Have a useful life extending beyond one fiscal year and are intended to be used on a continuing basis; and
- Are not intended for resale during the life of the project.
- Costs such as:
- Other Direct Project Costs
- Other costs for project-related deliverables such as:
- conference fees/registration fees
- consumable materials
- construction material costs
- marketing costs related to production of materials/documents/marketing plans
Annex C: Copyright Permission
See the Copyright Permission form
- Date modified: