AgriInnovate Program - Applicant guide annexes

Annex A: How to apply

There is a three-stage application process to the AgriInnovate Program:

Description follows.
Description of image above.

Stage 1: Pre-screening, Stage 2: Application, Stage 3: Assessment

Stage 1: Pre-Screening

In stage one of the application process the applicant must complete an online pre-screening form (Annex B). The pre-screening form will be used to assess eligibility based on the mandatory program criteria. Instructions on how to complete the pre-screening form are available in Annex C.

Applicants whose proposed projects are eligible will be contacted by a program representative to discuss the project and next steps.

Proposals that are deemed to meet the priorities of the program will be invited to proceed to stage two of the application process, and required to submit an application form online

Stage 2: Application

Applicants that have been invited to submit a full application (stage 2) will have 30 business days to complete the online application and supporting documents.

Proposed projects will be assessed based on information provided in both the pre-screening form and on the information provided in the full application package. As the assessment proceeds, the program may request additional information and supporting documentation from applicants. Requested information will be required within established deadlines. An invitation to submit a full application does not constitute an offer of funding.

The step-by-step instructions to complete a full application will be provided with the Application form, during stage 2 of the application process.

A list of additional documents that will be required with your application form is provided in Annex D. It is important to review this list to ensure that all the documentation will be available, and that it is included upon submission of your online application. Your application must be complete in order to be fully assessed. Please review the application checklist and ensure that you have included all required documents and have completed all forms according to the instructions from the stage 2 application form instruction guide.

Stage 3: Assessment

Once an Application has been deemed complete during stage 2 of the application process a program representative will advise the Applicant of their file completeness date. This date will allow the application to proceed to stage 3 of the application process where it will be assessed based on the program principles.

Annex B: Pre-Screening Form

The objective of the pre-screening stage of the application process is to assist interested parties in determining, prior to investing valuable time and effort in completing an application under the AgriInnovate Program (AIP-PAI), whether or not they are eligible and whether they are ready to proceed with a formal application. Please read the Applicant Guide carefully before completing the applicant pre-screening form to ensure you have a clear understanding of the program eligibility criteria and other requirements.

Filling in and saving PDF forms

To fill in and save the PDF pre-screening form, follow these steps:

  1. Save the PDF form in a folder that you will easily find on your computer.
  2. Launch Adobe Reader.
  3. Browse to the folder where you saved the file, and open it from within Adobe Reader. You can now fill in and save your PDF form.

Note: PDF forms have been tested for compatibility with Adobe Reader 11 and higher and may not be fully supported in other PDF viewers and on some mobile devices.

Pre-screening form (PDF)

Once you have completed the pre-screening form, send it to aafc.agriinnovationprogram-programmedagri-innovation.aac@canada.ca, and a program representative will contact you within two (2) business days to discuss your project proposal.

Note: Providing inaccurate and/or incomplete information may result in the rejection of an application.

HTML version of the pre-screening form provided for information only.

Part I - Applicant Information

Legal organization name:

Operating as:

Is the applicant a for-profit company or co-operative incorporated in Canada?

Are you an entity capable of entering into a legal bonding contract?

Organization’s website address:

Please provide a brief profile of your company and your business including principal area of focus and length of time in business: (limit of 1000 characters)

Primary Contact Information

Legal family name:

Legal given name:

Phone number:

Email:

Project Information

Location of the project (city and province):

Timelines of project: Start date: YYYY-MM-DD (Project start date must be today’s date or a future date)

Timelines of project: End date: YYYY-MM-DD (Project end date must be before March 31, 2023)

Project Information

Identify the nature of the project (select one of the following):

Please describe your project (limit of 1000 characters)

Is the proposed agricultural, agri-food or agri-based product, process, technology, or service to be demonstrated/commercialized/adopted innovative and different from those already in the market place?

If yes, describe how: (limit of 500 characters)

Is the new agricultural product, technology, process or service tested, proven and ready for the marketplace?

Is there a market demand for the innovative agricultural products, technologies, processes or services that you propose?

Please list the organizations and main customers supporting the project: (limit of 1000 characters)

Benefits to the Agriculture Sector:

Will the project increase value and volume (use) of primary Canadian agricultural products and agri-based ingredients?

Will the project create new market for agricultural products?

Benefits to Canada

Will the project create or maintain jobs?

Will the project attract and involve foreign investment?

Will the project increase exports?

Environmental Sustainability Benefits

Will the project result in a reduction of waste?

Will the project result in a reduction of energy and/or water use?

Benefits to the Company

Will the project introduce of a new product?

Will the project result in a reduction of cost of production?

Will the project result in an increase of volume of production?

Will the project penetrate a new market?

Will the project increase the applicant’s market share?

Project Costs

What is the estimated cost of the project: $

Breakdown of the project costs
Breakdown of the project costs Amount
Capital Assets $
Contracted Services $
Salaries and Benefits $
Other Direct Project Costs $
Total $

Funding of project costs

Have you already secured the financing for at least 50% of the total project costs?

Source of funding (max 100 characters per line)
Source of funding Amount secured
1. $
2. $
3. $
Total $

Part II - Checklist: Do you have in hand the following documents?

Completed Business Plan including research data, trial tests and analysis information substantiating the innovation component of the project and its readiness for demonstration, commercialization or adoption?

Signed financing agreements* (contract, sheet of terms) related to the project funding

*Third party funding cannot be conditional on AAFC program acceptance

Quotes and estimates supporting the costs of the project budget

Annual financial statements (audited or reviewed) for the past three years or since the date of business start-up where the business is less than three years old including latest interim financial statements

Pro forma financial statements: Annual pro forma financial statements (Income Statement, Balance Sheet, and Cash Flow Statement) for the duration of the proposed work plan, plus the three following years of operation.

Copies of any federal, provincial, territorial or municipal authorizations or permits required to complete this project and any documentation that may be required pursuant to the Canadian Environmental Assessment Act 2012?

Copies of all regulatory permits and/or patents required to undertake the project

Market analysis and/or studies, letters of support establishing a market demand

If you answered no to any of these questions, you may not be ready to file an application. Please, review the Applicant Guide to ensure that you have all the required documents ready before applying. If you have any questions regarding the documents that are required to support an application under the ACAP, you may contact us at 1-877-246-4682 or aafc.agriinnovationprogram-programmedagri-innovation.aac@canada.ca. Please note that a copy of this pre-screening form duly completed will be included with your full application.

Annex C: Pre-Screening Form Completion Instructions

Pre-Screening Form - Things to remember

Pre-screening form – instructions

Part I – Applicant Information

Organization type
See section 1.3 to determine if you are eligible to apply under this program.
Legal name
Identify the legal name of the applicant, as it appears in legal documents such as letters of incorporation.
Operating as (if used)
Identify if the operating name is the same as the legal name. If the operating name is different, indicate the operating name in the space provided.
Organization website
Enter the organization’s website address.
Organization profile
Provide a brief profile of your company and your business including principal area of focus and length of time in business
Primary contact
Enter the name, telephone number and e-mail address of the of the primary contact person for liaising with AAFC on matters involving the application. The person named should be an authorized official of the organization, who has full authority to bind said organization through funding agreements.
Project contact
If your project is approved for funding, this is the person who will be liaising with AAFC during the project. This person can be the same as the Primary Contact.
Project information
Identify, if applicable, the location of the project, if it is other than the organization’s headquarters, and the project start and end dates

Project details

AAFC will use the information in this section to determine whether or not your project is eligible.

Identify the nature of your project in terms of the program’s eligible activities (select from the list provided)

Describe your project using a maximum of 1,000 characters; in the text box provided include a brief description of the project. It is useful for our assessment to highlight the key theme or purpose of the project and how it fits within the program priorities indicated in section 1.2 of the Applicant Guide.

Describe how your project is innovative using a maximum of 500 characters.

Identify whether the new agricultural product, technology, process or service is within 24 months of market.

Identify whether there is a market demand for the proposed new agricultural product, technology, process or service, and list the organizations and main customers who support the project.

Identify (select yes or no from the list provided):

Project costs

Identify the estimated total project cost, and provide a breakdown according to the program’s cost categories.

Identify whether you have secured your portion of the financing, and identify the source/sources.

Part II - Documents checklist

If your project is deemed eligible and you are invited to complete a full application, there are additional documents which you will have to provide with your application for it to be deemed complete. Complete the checklist to ensure you have all the basic supporting documentation that will be required for submitting a full application. An exhaustive list can be found in Annex D of the Applicant Guide.

Annex D: Checklist of Attachments/Supporting Documents required for a full application

Applicants whose proposed projects are deemed to meet the priorities of the program will be invited to submit a full application online (stage 2). A program representative will contact you to provide instructions.

For reference, in addition to the online application form that will be provided, the following documents are required as part of a complete application:

List of documents with their description
Document name Description
Signature of applicant authorized representative form Applicants must have their authorized representative(s) sign and attach this form as part of the online project application package.
Consent to disclose/copyright form Written consent required by all third-parties that submit personal and/or business information such as biographies as part of a complete application package.
Completed business plan Business plan must demonstrate market need/demand and/or research data, trial tests and analysis information substantiating the innovation component of the project and its readiness for demonstration, commercialization or adoption.
Organizational chart Chart to indicate names and tiles of the management team.
Diagram of the Applicant’s corporate structure Diagram to include parent and subsidiary companies and their interrelationships and mandates.
Audited or Review Engagement Financial statements for the past three years. Financial statements to include an income statement, a balance sheet, cash flow statement and the most recent interim financial statements.
Pro Forma Financial Statements Annual pro forma financial statements (Income Statement, Balance Sheet, and Cash Flow Statement), and assumptions used to arrive at these projections for the duration of the proposed work plan plus the three following years of operation.
Signed copies of all financing agreements related to the project financing plan Documentation that provide financial proof of funds (that is term sheets)
  • Confirmation of debt or equity closing and funds availability
  • Bank statements (to verify cash availability)
  • Term sheets
  • Attestation from corporate officers of funds availability
Market research studies and/or letters of supports Third party market research and/or letters of support from organizations or customers indicating a need for the proposed product, process, technology or service being commercialized.
Applicant’s Certificate or Articles of Incorporation Certificates and Articles of Incorporation are issued and filed, respectively, by or with provincial, territorial or federal government that document the applicant’s status as a legal entity.
Performance Measures Table To provide estimated targets and dates of project results to achieve.
Quotes, estimates and/or contracts Documents provided by supplier for all construction, renovations or equipment and technology to be purchased and installed.
Copies of all regulatory permits and/or patents required to undertake the project Any permit that addressed required regulatory issues and/or patents filings required related to the project.
Copy of any inter-company or other agreements impacting the proposed project Documents used to define how sales or transfers of goods and services by businesses owned by the same company are handled.
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