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Information for Agriculture and Agri-Food Canada grants and contributions recipients related to COVID-19

Due to cancellations of trade missions and events, limited national and international travel, and delays in certain project activities, we encourage project recipients to follow the guidance provided by Canada’s public health authorities to make informed decisions about travel to stay healthy, and contact their program officer as quickly as possible if their project is impacted.

Agriculture and Agri-Food Canada (AAFC) is taking exceptional measures to protect the health and safety of all Canadians, including its own workforce. Staff are committed to delivering AAFC's programs remotely to ensure business continues and to providing details as quickly as possible to you.

Consult the Government of Canada updates on COVID-19.

Questions and answers

1. How will COVID-19 affect the project funded by AAFC?

Funding recipients are obligated to notify AAFC by email if their events are being cancelled or project activities delayed. Each situation will be evaluated on a case-by-case basis with considerations to the terms of the funding agreement.

Funding agreements for grants and contributions provide flexibility to adjust to situations that may cause the original scope of activities to change or in some cases be cancelled entirely. Mitigation measures could include a change to project activities while still meeting the expected results of the project or a reduction in the level of funding provided.

Please contact your program officer to discuss further options, as an amendment to your contribution agreement may be necessary.

2. Will I be reimbursed for costs (prepaid airfare, conference fees) for event cancellations due to COVID-19?

If recipients were unable to receive a credit or refund for costs incurred, they may be eligible for reimbursements from AAFC. All travel-related costs should identify that these costs are non-refundable and that no reimbursement or credit is available. Recipients must retain and make available all invoices and proof of payments for costs impacted by COVID-19.

3. When should I claim a Capital Asset which could not be delivered before March 31, 2020 due to COVID-19?

In normal circumstances, a cost can only be claimed once it has been purchased and delivered. However, due to COVID-19 and the delay in the delivery date, AAFC will consider costs eligible for reimbursements using this year’s funds (fiscal year ending March 31, 2020), as long as recipients can reasonably demonstrate the original planned delivery date was within the current fiscal year (2019-20).

4. Will AAFC allow flexible deadlines for financial claims and/or project reports?

Recipients are expected to submit financial claims and project reports as per the terms and conditions of their funding agreements. However, due to COVID-19, AAFC will allow flexible deadlines and may provide extensions for some deliverables, including submitting financial claims and project reports. If recipients expect to miss their deadlines, they should contact their program officer to discuss their case, and to confirm revised deadlines.

5. Do I submit performance reports if my project was cancelled due to COVID-19?

Recipients are expected to submit performance reporting as per the terms and conditions of their funding agreements. Recipients should identify and highlight any cancellation of activities or delays to project activities as a result of COVID-19.

6. Will AAFC continue to accept and process new funding applications?

Yes. AAFC still continues to accept new applications for funding. Application will be processed in a timely fashion, and we will contact applicants should we require additional information. Please note that some submission deadlines may change and it is anticipated that the delivery of services will take longer than the published service standard.

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