2015-2016 Report on Annual Expenditures for Travel, Hospitality and Conferences

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the annual expenditures for each of travel, hospitality and conference fees (THC) for Agriculture and Agri-Food Canada (AAFC) for the fiscal year ending March 31, 2016. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference fees incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government's priorities.

Agriculture and Agri-Food Canada's vision is to drive innovation and ingenuity to build a world-leading agricultural and food economy for the benefit of all Canadians. The departmental mission is to provide leadership in the growth and development of a competitive, innovative and sustainable Canadian agriculture and agri-food sector.

Agriculture and Agri-Food Canada provides information, research and technology, and policies and programs to help Canada's agriculture, agri-food and agri-based products sector compete in markets at home and abroad, manage risk and embrace innovation. The activities of the Department extend from the farmer to the consumer, from the farm to global markets, and through all phases of sustainably producing, processing and marketing of agriculture and agri-food products.

Also refer to the Departmental Performance Reports (DPR) and the Reports on Plans and Priorities (RPP) for more information on Agriculture and Agri-Food Canada's priorities, plans and activities.

Annual Expenditures for Travel, Hospitality and Conferences of Agriculture and Agri-Food Canada (in thousands of dollars)
Expenditure category Expenditures for the year ending March 31, 2016 Expenditures for the previous year ending March 31, 2015 Change
[1] Totals may not add due to rounding.
Travel: Public Servants 7,967 6,864 1,103
Travel: Non-Public Servants 718 847 (129)
Total Travel [1] 8,685 7,711 974
Hospitality 226 204 22
Conference Fees 148 305 (157)
Total [1] 9,059 8,220 839
International travel by Minister and Minister's Staff (also included in non-public servant travel) 29 169 (140)

Significant variances compared with the previous fiscal year

The overall increase in travel, hospitality and conference (THC) expenditures from 2014-2015 to 2015-2016 is $839 thousand. This increase was anticipated as 2014-2015 numbers were low. Despite this moderate increase, over the past 5 years, AAFC has reduced its overall THC expenditures by 40%. The nature of the department's activities results in fluctuations in expenditures for activities such as scientific missions and conferences, Value Chain Round Table meetings, and activities by Trade Commissioners.

The significant variances from the previous year's annual expenditures for each category are detailed below.

Travel

  • Public Servants
    Compared with fiscal year 2014-2015, departmental travel expenditures by public servants increased by $1.1 million, mainly due to travel in support of AAFC's mandate. This includes scientific missions to China and large joint conferences of scientific societies. The conferences are held every three to four years and occurred in 2015-2016.
  • Non-Public Servants
    Compared with fiscal year 2014-2015, departmental travel expenditures by non-public servants declined by $129 thousand. This was directly related to a significant decrease in travel expenditures by the Minister and his staff, due to restrictions related to the Caretaker Convention, which are included in the travel by Non-Public Servants.

Hospitality

Compared with fiscal year 2014-2015, departmental hospitality expenditures increased by $22 thousand. This increase is mainly due to additional Value Chain Round Table meetings and activities by Trade Commissioners at foreign posts.

Conference fees

Compared with fiscal year 2014-2015, departmental conference fees expenditures have decreased by $157 thousand. This decrease is mainly due to an accounting change in recording scientists' conference fees to better reflect the nature of the attendance when a participant is not representing the department in an official capacity.

International travel by Minister and Minister's Staff

Compared with fiscal year 2014-2015, departmental international travel expenditures by the Minister and his staff decreased by $140 thousand. This decrease is mainly due to restrictions related to the Caretaker Convention, which applies to federal organizations during an election period.

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